Whether they’re old documents that need to be destroyed, or confidential records you just can’t risk having fall into the wrong hands, there are a number of situations where on-site paper shredding is an essential security measure. However, not everyone has the resources of a large corporation – and even for those who do, it might not always be convenient or possible to send sensitive information to a third party for shredding. For smaller businesses or departmental offices, on-site shredding is often the only affordable and secure option. Here are some of the top warning signs that on-site paper shredding with DestroyR Secure Shredding is right for you:
Drowning in Paper
Before you even think about on-site paper shredding, you should ask yourself what’s going on with your paper situation. How much paper is coming into your office and going out? Are you getting overwhelmed with paper? If so, you may want to look into finding a paper management solution for your office.If you store paper in filing cabinets, you’re inviting an entire host of problems. Framed paper is easy to misplace, damage, and tamper with. It’s also a fire hazard if not properly stored. Again, an onsite shredding solution is the best way to solve these problems.
Stressed About Compliance
On-site paper shredding is a must if you have to comply with any kind of data protection law or contractual obligation. In particular, if you handle sensitive information, such as information belonging to clients, vendors, employees, or patients, you’ll want to make sure you’re handling it properly.If you have to adhere to any kind of regulatory standards, such as the Australian Privacy Act 1988, on-site shredding is a necessity. In some cases, you may even have to have a paper shredding service come out to your office for on-site shredding.Even if you don’t have regulatory compliance or contractual obligations, your sensitive information deserves the same level of care as any other client’s. If you collect or handle any kind of sensitive information, it’s important that you properly dispose of it.
Worried About Security
If you’re worried about the security of your documents, you may want on-site paper shredding. One of the biggest reasons to choose on-site paper shredding over off-site paper shredding is security.If you send your documents to be shredded off-site, they’re in the hands of the third-party shredding service. While these companies are generally secure and reputable, it’s impossible to guarantee 100% security.If you want to be absolutely certain that your documents will be shredded correctly, and that they won’t be tampered with, you’ll want to do it on-site.
Peace of Mind
If you have particularly sensitive documents, or have a large amount of regular paper that needs to be shredded, on-site paper shredding is a great way to ensure your documents are suitably shredded.On-site paper shredding gives you the peace of mind that comes with knowing that your documents are being shredded correctly.If your documents are being shredded off-site, you have no way of knowing for sure that they’re being properly shredded. It’s possible that your documents are getting improperly shredded, or even that they’re not being shredded at all.On-site paper shredding gives you full transparency and control over your documents’ destruction.On-site paper shredding also gives you more flexibility in terms of the types of documents you can shred. If you need to shred a large volume of documents, you’re likely to be limited by the capacities of a third-party shredding service.
If you’re trying to be more environmentally conscious and sustainable, on-site paper shredding is a great option.When you choose on-site paper shredding over off-site paper shredding, you’re going to be saving a ton of fuel. You’re also going to be saving a ton of CO2 emissions that would have been created by the transportation of your documents.On-site paper shredding is often the only way to ensure that your documents are being shredded responsibly, which is key to going green.On-site paper shredding will let you choose the most eco-friendly shredding method for your business.Some third-party shredding services may offer eco-friendly shredding, but you’re not going to have full control over the process the way you would with on-site paper shredding.
Final Words: What Should You Take Away From This?
There are many benefits to on-site paper shredding, but it’s important to understand that it’s not right for every business. In order to determine whether it’s right for your company, you need to look at your volume of paper, your security concerns, and your budget.On-site paper shredding is the most secure, most environmentally friendly, and most cost-effective method of document destruction. If you’re drowning in paper, stressed about compliance, worried about security, or trying to be more sustainable, on-site paper shredding is right for you.